Our company is currently sourcing for a suitable candidate to fill the position of HR Specialist in the HR department at our Headquarters. The candidate for this role will be expected to perform the tasks as HR Specialist in supporting the payroll and employee data personal files including other general HR works such as recruitment, employee engagement activities, recruitment, HR operational administration and assisting to prepare various HR documentations as requested by AP, China.
Job Description
Payroll:
- Compile attendance, over time and leave report for monthly submission for payroll purposes.
- Check & verify the monthly payroll closing attendance template for all branches as provided for accuracy.
- Compiled & provided the excel template (ADOL) for new hired, resigned employee, status changes, transfers, payroll data information & etc..
- Manage and execute all the required payroll processes to ensure accurate and timely processing of payroll.
- Compile and prepare reports and documents on regular basis. (Monthly deduction list : Government Statutory, Union, Great Eastern & Overtime Report & etc).
- Liaise closely with the payroll-outsource vendor to perform the relevant payroll validation and ensure accuracy of the payroll results before requesting for approval of the payroll results.
- Ensuring all payroll transactions are processed efficiently and on time.
- Prepared & create a calendar specifying all process and paydays for the year.
- Determine paydays based on payroll schedule and how many days plan to process payroll to ensure timely processing of payroll.
- Arrange the monthly payslip to all Plant by courier service.
- Print & checked the yearly EA form from outsource vendor & distribute to all employees.
- Other payroll ad hoc tasks as per required by the Superior.
Employee Engagement: Assisting HR team for planning and organizing employee engagement activities throughout the year eg : annual dinner, team building, management retreat & etc.
Recruitment:
- Assisting in recruitment and onboarding process.
- Developing and updating job descriptions as well as job specifications.
- Contacting the candidates to arrange for interviews with department HODs and HR Manager.
- Use various channels such as job portals to source for candidates.
- Check applicant resumes and employment applications from job portals and pass the resumes to HR Manager for shortlisting.
- Preparing job offers for successful candidates for HR Manager's approval.
HR Operational Administration:
- Updating and amending personal files details for all employees when needed.
- Prepare employee's personal files and ensure the confidentiality of salary and staff personal information and files.
- Prepare compensation benefits & payline packages data / appointment letter / confirmation / promotion and other HR related confidential letters, Employee Handbook & Collective Agreement & etc.
- Update & maintain an up-to-date employees resources database, annual leave, sick leave & other necessary records.
- Prepare & submit monthly movement employees listing to Company insurance scheme (Hong Leong Assurance), registration and de-registration, update coverage and coordinate insurance claims.
- Compile and prepare reports and documents on regular basis. (Headcount, Manpower Turnover Report, BBP report & etc).
- Prepare & provide yearly Increment & Bonus data are accurate & letter.
- Prepare, revise and renew (gather info) for Employee Handbook & Union Collective Agreement.
- Any other and ad-hoc report as instructed by Superior or other departments from time to time.
- Assist and support other HR matters in documentation assigned by the Superior.
Various HR Tasks & Support for AP HQ's Request of Documentations:
- Provide employees information, data details & metrics documentation to Superior and Global / AP for new employees’ registration in Fusion System.
- Work with Superior to determine applicant requirements by studying job description, grade and qualification and assist to prepare report such as: Monthly / Yearly Turnover Analysis report & new IPE data application for promotion & upgrading position.
- Provide and & prepare reports for headcounts and labor cost reports. (Eg : Quality Data for APHQ, Direct Labor Ops report & KPI report headcount) as requested by Superior.
- Prepare actual headcounts, turnover staffs number & the details of personnel in AP monthly report template.
- Work with Superior to provide ad-hoc data as requested by AP and Finance Department.
- Work with Superior to manage internal remuneration package benchmark against external and internal remuneration equities for new employees.
Job Requirements:
- Bachelor's Degree in HR or related field.
- Preferably 3 years and above in HR Management.
- Bi-lingual in English, Mandarin and Malay.
- Possess similar experience in the automotive industry.
- Strong communication, interpersonal and problem-solving skills.
- Ability to learn quickly and apply new knowledge on the job.